INFORMATION AND DOCUMENTATION COMPLIANCE

 

FineResults Research Services invites you to training on:

INFORMATION AND DOCUMENTATION COMPLIANCE

DATE: 11th to 15th January 2021

COST: USD 800 Or Ksh 65000

REGISTER TO ATTEND

INTRODUCTION

The significance of accurate documentation of information, management and storage including organization documents which are either in paper form or in electronic form enhance safety of information and easy retrieval of the documents when they are needed and therefore saving time that can be used to improve the productivity in the work place. Moreover, proper record storage results in required compliance and governance. At the end of this course participants are expected to gain knowledge on digital information management, manage both paper and digital documents and records effectively throughout the record lifecycle, understand information and documentation compliance, enterprise content management, information-related regulations, standards and best practice and its successful implementation.

 

DURATION

5 Days

 

WHO SHOULD ATTEND?

This course targets records managers, Information Technology (IT) Managers, users of document and records management, archivists, secretaries and any other person in charge of records keeping and management in an organization.

 

COURSE OBJECTIVES

By the end of the course, participants will be able to:

Learn components, legal obligations and international standards for electronic documents and records management systems (EDRMS)

Understand Magement of electronic information

Learn and understand record processing and archiving

Implement a record management system

Learn the best  record management practices

Understand monitoring and controlling of a record management system

Learn on setting up access controls and security procedures

Learn how to implement legislation, standards, and regulation

 

TOPICS TO BE COVERED

Module 1: Records Management Fundamentals

Introduction to different types of records

Sources and uses of records and information

Records content context and structure

Document and records lifecycle

Record management

Records management regulatory environment

Record management system characteristics

Record management system components

Policies and standards in record keeping

 

Module 2: Record Management Processes

Identification of documents to be captured as records

Record life cycle management best practices

               →  Capture of records

               →  Registration of records

               →  Classification of records

               →  Storage of records

               →  Access to records

               →  Tracking of records

Records disposal implementation

Records management process documentation

 

Module 3:

Records Control

Records Metadata schema

Business classification schemes

Permission and access rules

Disposition authorities

 

Records Management Policy

Records management policy objectives

Responsibilities  of Record management

Record management policy Key provisions

Training and Competence

 

Module 4:

Protecting Vital Records

Potential hazards assessment

Policy and procedures that protect important documents

Methods of protecting records

Vital documents protection plan implementation

 

Monitoring and Auditing of Records Management System

Undertaking regular management policy, plan, system and guidelines reviews of records

Compliance to records management guidelines monitoring

Records management policy changes

 

Visit to an organization to learn how they manage their documents and records

 

Module 5: Electronic Records Management and Records Management Standards

Electronic records types

Introducing Electronic Records Management

ERM management challenges

Electronic Recordkeeping System (ERKS)

Implementation issues of ERM and ERKS

 

TRAINING CUSTOMIZATION

This training can also be customized for your institution upon request. You can also have it delivered your preferred location. For further inquiries, please contact us through Mobile: +254 759 285 295. You can also email us on: [email protected]

 

REQUIREMENTS

Participants should be reasonably proficient in English. During the trainings, participants should come with their own laptops.

 

TRAINING FEE

The course fee covers the course tuition, training materials, two break refreshments, lunch, and study visits.

 

ACCOMMODATION

Accommodation is arranged upon request. For reservations contact us through Mobile: +254 759 285 295 or Email: [email protected]

 

PAYMENT

Payment should be transferred to FineResults Research Services bank  account before commencement of training. Send proof of payment through the email: [email protected]

 

CANCELLATION POLICY

• All requests for cancellations must be received in writing.
• Changes will become effective on the date of written confirmation being received.

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