HR Records Management Course

Records Management is the management of information resources in a manner that makes information easily accessible, securely protected, stored, and disposed of when no longer required for administrative purposes.

Records management controls the creation, maintenance, use, and disposal of records. This comprehensive course has been meticulously designed to empower HR professionals with the knowledge and skills needed to navigate the complexities of record-keeping, ensuring compliance, confidentiality, and operational efficiency.

Duration

5days

Who should attend

1. HR Managers and Directors
2. HR Officers
3. Records Managers
4. Compliance Officers
5. Data Protection Officers
6. Administrators responsible for employee records

Course objectives

By the end of the course, participants will have:

1. Understand the importance of HR Records Management and its impact on organizational success.
2. Learn practical techniques for creating, organizing, and maintaining various types of HR records.
3. To safeguard sensitive employee data, hone your abilities in data security, access control, and confidentiality.
4. Learn the skills of efficiently retrieving records, preparing for audits, and handling record requests.
5. Explore emerging ideas and technology driving the future of HR Records Management.

Course Outline

Module 1: Introduction to HR Record Management

1. Overview of HR Records Management
2. Importance of HR Records Management
3. Types of HR records
4. Best practices in HR Records Management

Module 2: Management of HR Records: Creating and Organizing

1. Document creation and capture
2. Data entry standards and guidelines
3. Naming conventions and file structures
4. Electronic vs. paper records
5. Storage solutions: on-premise and cloud-based
6. Record classification and categorization

Module 3: Management of HR Records: Maintenance and Update

1. Regular updates and data maintenance
2. Handling employee life cycle changes
3. Documenting promotions, transfers, and terminations
4. Revision and version control
5. Auditing and tracking changes
6. Ensuring accuracy and completeness of records

Module 4: Management of HR Records: Retrieval and Access Control

1. Establishing access protocols
2. Role-based access control
3. Implementing security measures
4. Retrieval methods and systems
5. Responding to record requests
6. Balancing transparency with confidentiality

Module 5: Management of HR Records: Compliance, Auditing, and Future Trends

1. Legal requirements and compliance standards
2. Conducting internal and external audits
3. Addressing non-compliance issues
4. Emerging trends in HR Records Management
5. Automation and artificial intelligence in record-keeping
6. Continuous improvement and adapting to evolving regulations

Related Courses

1. The Kenyan Labour Laws course
2. Employee Relations Course
3. Advanced Microsoft Excel Skills for Human Resource Managers Course
4. Compensation and Benefits Management Course
5. Human Resource Information Systems (HRIS) Course
6. Microsoft Excel Skills Training for Human Resources (HR) and Admin Professionals

Course Administration Details

Methodology

The instructor-led trainings are delivered using a blended learning approach and comprises presentations, guided sessions of practical exercise, web-based tutorials, and group work.

Our facilitators are seasoned industry experts with years of experience, working as professionals and trainers in these fields.

All facilitation and course materials will be offered in English. Therefore, the participants should be reasonably proficient in English.

Accreditation

Upon successful completion of this training, participants will be issued an IRES certificate certified by the National Industrial Training Authority (NITA).

Training Locations

The training will be held virtually or at our training centres.

The course fee covers the course tuition, training materials, two break refreshments, and lunch.

All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.

In addition to our virtual training, we offer training in Kenya (Nairobi, Mombasa, Kisumu, Nakuru, and Naivasha) and at the following locations:

1. Dubai - United Arab Emirates
2. Cairo - Egypt
3. Johannesburg, Pretoria, and Cape Town - South Africa
4. Dar-es-Salaam, Zanzibar, and Arusha - Tanzania
5. Kigali - Rwanda
6. Accra - Ghana
7. Kampala - Uganda

Accommodation and Airport Transfer

Upon request, we can arrange accommodation and airport transfer to suit your needs and requirements.

For bookings and reservations, please contact us at the following:

• Email: [email protected]
• Phone: +254715 077 817

Tailor-Made Program

Upon request, we can also customize this training to suit your needs or the needs of your organization. 

You can have it delivered virtually, face-to-face at our training locations, or your convenient location.

For further inquiries, please contact us