E-Library Management Techniques in Secretarial and Administration

All business activities for information management, librararians, library professionals, document management, records managers, administrative management professionals are governed by good standards and best practices in e-library management, filing, management of documentation, establishing legislative and compliant libraries, policies and adhering to guidelines set out by the International Federation of Library Association (IFLA) and ISO standards. 

This programme will look at library management and especially electronic libraries, electronic and paper filing, document and version control, mobile libraries, Braille users, compliance and legislation, metadata and indexing, managing collections, archiving and preservation, advanced searching methods, e-library management policies, and electronic systems.

Duration

5 Days

Course Objectives

1. Create, develop, and put in an action plan for creating, setup, management and control of e-library management system including document control, auditing and compliance
2. Review the security requirements and put together controls for managing confidential and private materials
3. Provide an understanding of how good filing systems are developed
4. Consider who needs to be involved in the process of developing such e-library management systems, policies and standards
5. Investigate issues concerning the lack of good e-library filing and documentation standards
6. Understand how a green library works
7. Improve filing and documentation standards
8. Improve manual hardcopy and softcopy e-library management systems
9. Introduce records management, document control and management practices and standards
10. Review ISO standards for library management, storage and archiving and documentation management

Course Outline

Module 1:

Introduction

1. Introduce e-library management and techniques
2. The structure of e-library filing, indexing, storage and search
3. Review documentation, document control and records management

Review Policies and Standards

1. Review guidelines for International Federation of Library Association (IFLA)
2. ISO standards for e-library, documentation and document management
3. Regulatory, compliance and legal considerations

Module 2:

Designing e-Library Management Procedures and Systems

1. Design overview
2. Creating e-library filing and documentation control policies and procedures
3. Creating indexing and metadata, storage, archive and search systems and setting up security

Module 3:

IT, Standards, and Implementation

1. Review of IT e-library management systems
2. Roles and responsibilities
3. Project planning and implementation

Module 4:

Case Studies and Programmes

1. Case studies
2. Drafting exercises
3. Final wrap-up and discussion

Related Courses

1. Writing Skills: The Essentials Course
2. Consultancy Services for World Bank Financed Project Course
3. Time Management and Personal Effectiveness Short Course
4. Personal effectiveness: be more confident at work Course
5. Office Management and Effective Administration Skills Course
6. Professional writing skills for non-native English speakers Course

Course Administration Details

Methodology

The instructor-led trainings are delivered using a blended learning approach and comprises presentations, guided sessions of practical exercises, web-based tutorials, and group work.

Our facilitators are seasoned industry experts with years of experience working as professionals and trainers in these fields.

All facilitation and course materials will be offered in English. Therefore, the participants should be reasonably proficient in English.

Accreditation

Upon successful completion of this training, participants will be issued an IRES certificate certified by the National Industrial Training Authority (NITA).

Training Locations

The training will be held virtually or at our training centre.

The course fee covers the course tuition, training materials, two break refreshments, and lunch.

All participants will additionally cater to their travel expenses, visa application, insurance, and other personal expenses.

In addition to our virtual training, we offer training in Kenya (Nairobi, Mombasa, Nakuru, Kisumu, and Naivasha) and at the following locations:

1. Dubai - United Arab Emirates
2. Cairo - Egypt
3. Cape Town, Johannesburg, and Pretoria - South Africa
4. Zanzibar, Dar-es-Salaam, and Arusha - Tanzania
5. Kigali - Rwanda
6. Kampala - Uganda
7. Accra - Ghana

Accommodation and Airport Transfer

Upon request, we can arrange accommodation and airport transfer for you to suit your needs and requirements.

For booking and reservations, please contact us at:

• Email: [email protected]
• Phone: +254715 077 817

Tailor-Made Program

Upon request, we can also customize this training to suit your needs and requirements or those of your organization.

You can have it delivered virtually, face-to-face at our training locations, or a convenient location. 

For further inquiries, please contact us.