Best Practices in Electronic Records Management and Digital Archiving Course

Introduction

Records management involves the electronic storage of organization documents, physical storage of paper documents, custodial retention of cash equivalents, archive management, and use of third parties. To ensure the safety of organizational information, an effective record management and archiving system is required. The presence of a good record management system improves the business processes of institutions. At the end of this course, participants ought to have gained the knowledge and skills of efficient and effective record management and digital archiving.

Duration

5 Days

Who Should Attend

• Records Managers
• Archivists
• IT Professionals
• Information Management Specialists
• Compliance Officers

Personal Impact

• Enhance your expertise in electronic records management and digital archiving.
• Improve your ability to organize, maintain, and secure digital records.
• Gain skills to use cutting-edge tools and technologies in records management.
• Increase your value to employers by mastering industry best practices.
• Boost your career prospects in the field of records management and archiving.

Organizational Impact

• Improve organizational efficiency and productivity through better records management.
• Ensure compliance with legal and regulatory requirements for electronic records.
• Enhance data security and reduce the risk of data breaches.
• Preserve organizational knowledge and historical records for future reference.
• Foster a culture of effective information management within the organization.

Course Level: Intermediate

Course Objectives

At the end of this IRES training seminar, you will learn to:

• Understand the principles and best practices of electronic records management and digital archiving.
• Learn how to implement and manage electronic records management systems (ERMS).
• Gain knowledge of regulatory and compliance requirements.
• Develop strategies for long-term digital preservation.
• Enhance skills in utilizing technology for effective records management and archiving.

Course Outline

Module 1: Introduction to Electronic Records Management

• Overview of electronic records management (ERM)
• Key principles and concepts of ERM
• Benefits and challenges of electronic records management
• Lifecycle of electronic records
• Understanding metadata and its importance

Module 2: Implementing Electronic Records Management Systems

• Selection and evaluation of ERMS software
• Setting up an electronic records management system
• Integration with existing IT infrastructure
• Training and support for users
• Best practices for data migration and system updates

Module 3: Regulatory Compliance and Legal Considerations

• Understanding regulatory and compliance requirements
• Data protection and privacy laws
• Electronic records retention policies
• Legal admissibility and e-discovery
• Developing compliance audits and reporting mechanisms

Module 4: Digital Archiving and Long-term Preservation

• Principles of digital archiving
• Strategies for long-term digital preservation
• Digital formats and standards for archiving
• Creating and managing digital archives
• Techniques for data integrity and authenticity

Module 5: Technology and Tools for Records Management and Archiving

• Overview of tools and technologies for ERM and digital archiving
• Utilizing cloud-based solutions for records management
• Implementing digital signature and encryption
• Automating records management processes
• Monitoring and maintaining digital archives

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