Payroll Record Keeping: How To Thin Out File Cabinets and Quickly Respond To Information Requests

• OVERVIEW

The logistics of payroll record keeping can be daunting. At least a dozen state and federal regulatory agencies require access to your records. All have different requirements as to content and storage requirements. Electronic records are ok in some cases, paper required in others. In some instances, you have to keep the records forever.

Records come from various departments, offices, sources, etc. They vary as to content, form, and source. How do you store them? How do you guarantee authenticity? How do you keep them confidential? How do you make sure they are available when you need them? If all this makes you want to make a big bonfire, this webinar will help you sort out these questions and more.

Ineffective recordkeeping is a waste of time, space and money. Large, overstuffed file cabinets are no longer necessary. They have been replaced in the modern office by electronic data storage and archiving. However, managers must still manage databases. Learn how long records must be kept, the information they must contain, and how to effectively manage an electronic database.

• LEARNING OBJECTIVES

• General Requirements
• Requirements that satisfy IRS AND FLSA both

o    Requirements for FLSA onlyx
o    Requirements for IRS only

• New Electronic I9 program
• Other federal acts and their requirements
• State Requirements
• Summary of content by record type
• Off-Slide information on electronic data storage and archiving
   
• WHY SHOULD YOU ATTEND
• Records will not be kept for an adequate length of time or kept for an unnecessarily long period of time
• Records will not contain the information required by the myriad of government agencies that can request them
• Records will be lost altogether or misplaced, exposing the organization to penalties and other unnecessary risks
• Transferring from a paper-based record keeping system to an electronic one – what are the risks?
• How do we manage the rapidly changing technological requirements (software, media, etc) over time?
• How do I prevent making recordkeeping a career in and of itself?

• WHO WILL BENEFIT?
• IT professionals
• Payroll Managers
• Data managers