Training on Electronic Records Management and Digital Archiving

About the Course

Any document management project, whether for a public or private archive, needs to incorporate digitalization as an essential instrument to achieve an effective and secure electronic file management system. Digital archiving and Electronic Records Management as a discipline, addresses the issues and trends in document and records keeping in the digital age. This involves digital curation, web archiving, personal information management and managing records in digital repositories.

This course is designed to equip individuals with competencies for setting up records and archives management. It aims to unlock the secrets of efficient digital record-keeping, explore cutting-edge techniques in digital archiving, and learn how to protect and preserve vital information in an era where data is king.

Target Participants

This course is tailored for IT professionals, records managers, archivists, and anyone responsible for the management of electronic records and digital archives. It focuses on the principles and best practices of electronic records management (ERM) and digital archiving, covering the latest technologies, standards, and methodologies.

What You Will Learn

By the end of this course the participants will be able to:

• Understand the fundamentals of electronic records management and digital archiving
• Learn about the latest technologies and tools in ERM and digital archiving
• Develop strategies for effectively organizing and storing digital records
• Master the legal and ethical considerations in managing digital information
• Gain insights into disaster recovery and risk management for digital archives
• Enhanced ability to manage and preserve digital information effectively
• Better utilization of digital information for strategic decision-making

Course Duration

Classroom Based – 5 Days

Online – 7 Days

Course Outline

Introduction to Electronic Records Management (ERM)

• Overview of ERM and its importance
• The evolution of digital record-keeping
• Key concepts and terminology in ERM

Managing Electronic Records

• Creating and maintaining electronic records
• Classification and indexing of digital information
• Effective organization and retrieval strategies

Records Lifecycle

• Creation
• Distribution and Use
• Disposition
• Archiving

Digital Archiving Techniques

• Principles of digital archiving
• Technologies and tools for digital archiving
• Long-term preservation of digital records

ERM Systems and Technologies

• Evaluating and selecting ERM systems
• Implementing ERM solutions
• Integration of ERM systems with other business applications

Disaster Recovery and Risk Management

• Types of disasters, hazards and risks in ERM
• Disaster Risk Planning
• Development of policy, procedures for disaster risk management
• Records protection method

Quality Control and Assurance in ERM

• Establishing quality control measures in ERM processes
• Monitoring and evaluating ERM practices
• Continuous improvement in digital record-keeping

Monitoring and Auditing of Electronic Records Management System

• Conducting regular reviews of records management policy, plan, system and guidelines
• Monitoring compliance to records management guidelines
• Change management in organization records management policy

Digital Transformation and ERM

• The impact of digital transformation on records management
• Adapting ERM strategies in a rapidly evolving digital landscape
• Emerging trends and future directions in digital archiving

Metadata in ERM

• Importance of metadata
• Uses and sources
• Methods for collecting and applying metadata
• Managing metadata for long-term digital preservation

Technological Advancements: Electronic and Audio/Visual Records

• The Internet and New Technologies
• Challenges of the management of electronic records in archives and records management
• Managing and Preserving records

Training Approach

This course is delivered by our seasoned trainers who have vast experience as expert professionals in their respective fields of practice. The course is taught through a mix of practical activities, presentations, group works and case studies.

Training notes and additional reference materials are provided to the participants.

Certification

Upon successful completion of this course, participants will be issued a certificate.

Tailor-Made Course

We can also do this as a tailor-made course to meet organization-wide needs.