Training Course on Results-Based Management-Rwanda

About the Course

As a consequence of the confluence of elements like as globalization, changing markets, severe rivalry, and new technology, organizational management today places a greater emphasis on ensuring that each internal program and effort accomplishes its intended goals. Internal and external forces of change must be managed in accordance with stakeholder expectations, and programs must be planned in such a manner that the organization can adapt and evolve in the face of change. Results-based management is a technique in which all parties engaged in achieving a set of results, whether directly or indirectly, ensure that their procedures as well as their offer contribute to achieving the intended results. Based on information and evidence on actual results, the actors make decisions about the design, funding, and execution of programs and activities, as well as accountability and reporting. This short course will equip the participants with the ability to organize, plan and report, which is critical to the success of any public or private organization.

Target Participants

This training is ideal for strategic planners, business development staff, program managers, human resource managers and any individual responsible for developing Results Based Management plans in their organizations.

What you will learn

By the end of the course the learner should be able to:

• Understand best practices for results-based management (RBM)
• Know how to implement RBM strategy
• Manage RBM initiatives and track results
• Understand the principles, norms, standards, processes, and responsibilities in RBM
• Develop efficient methods of controlling costs and outcomes
• Reduce the risks of management failure

Course duration

5 days

Course Outline

Introduction to Results Based Management (RBM)

• What is RBM?
• Defining the function and benefits of RBM
• Concepts and principles of RBM
• Putting planning, monitoring and evaluation together within RBM
• Tools and techniques of program management
• Principles of planning, monitoring and evaluating for results
• Overview of key roles and responsibilities

Planning for Results

• Understanding the strategic plan and your relative SMART goals
• Managing stakeholder engagement and expectations
• The planning exercise: a thorough understanding of the problem
• Route cause analysis to define problems and issues
• Finalizing the deliverables – a results framework
• Creating a set of positive results

Planning for Monitoring and Evaluation

• Monitoring and evaluation framework
• Resources for monitoring and evaluation
• Monitoring: collection of data, analysis and reporting
• The role and function of risk management in RBM
• Resources required for risk management
• Contemporary best practice in risk management

Communicating and Coordinating Project Reporting 

• communication channels up and down
• Building solid Designing performance reports and dashboards
• Developing the “impact statement”
• Defining and communicating the outputs
• Communicating results to various stakeholders
• Communication breakdowns and how to avoid them
• Putting it all together: communicating indicators of change
• Utilizing communication strategies for RBM success

Evaluating for Results

• Why evaluate? – uses of evaluation
• Principles, norms and standards for evaluation
• Roles and responsibilities in evaluation
• Requirements for program teams
• Steps in the evaluation process
• Avoiding the pitfalls of RBM

Performance Measurement and Indicators

• Understanding performance measurement concepts
• Developing appropriate performance indicators
• Establishing baseline data and targets
• Monitoring and reporting on performance indicators

Results-Based Budgeting and Resource Allocation

• Linking budgeting to results
• Aligning resources with outcomes and outputs
• Allocating resources effectively to achieve results
• Monitoring and managing budgets in an RBM context

Capacity Development for RBM

• Building organizational capacity for RBM implementation
• Developing skills for RBM practitioners
• Strengthening performance management systems
• Overcoming challenges in RBM implementation