Payroll Records: What to Keep, What to Toss – Be compliant

OVERVIEW

The Payroll Department creates thousands of records each year. Unfortunately, there are many agencies and a multitude of rules, regulations, and paperwork requirements to comply with and to make matters worse, different agencies have different requirements for different records - and employers must not only comply with all of them, but keep accurate records!

With all those records around, it's tempting to have a big clean-out day. But if you destroy the wrong document, you could be destroying your career.

So, if your payroll records "desk" looks like a hurricane just blew through it, your payroll recordkeeping "system" is non-existent, or if your basement is stacked to the ceiling with payroll records, let us help you organize them in a way that inspires confidence - and compliance.

WHY SHOULD YOU ATTEND?

There is a myriad of state and federal legislative requirements for payroll and human resource recordkeeping. Thankfully, in the digital age, most if not all of the data is kept by companies in one form or another. The challenge is to have it available when you need it. There are too many agencies to count - both public and private - that can require access to your payroll and hr records.

Are you 100% certain that you are in compliance with federal and state payroll record keeping rules?
Even a 1% degree of uncertainty can subject your organization to fines and penalties. 

So why take the chance when you get up-to-date with our payroll records and payroll recordkeeping training courses. This training session covers the rules for identifying, filing, retaining, protecting, and destroying your important payroll records.

AREAS COVERED

• Which records must you keep - and for how long?
• Recommended record retention processes
• Do record retention rules vary by state, and if so, how?
• How electronic retention rules differ from paper standards
• How to know when it's safe to scan a document and dump the paper original
• How and where to keep W2s, 1099s, payroll tax deposits, quarterly payroll tax returns, yearly summary reports to government agencies, and other year-end forms
• How to handle special forms such as local tax forms, prevailing wage reports, government contract requirements, etc.
• Electronic I-9s: How to comply with the strict new federal rules on completing, signing and retaining
• The four steps you must include in your electronic I-9 program
• How does the Lilly Ledbetter Fair Pay Act change the retention requirements for your payroll records?
• Must payroll records be kept separate from HR records?
• How to destroy records?

WHO WILL BENEFIT?

• Payroll and HR management and Staff
• Accountants
• Payroll auditors, HR Compliance Personnel
• CPA, Payroll Accountants, and Independent Payroll Consultants
• Recordkeeping Staff
• Internal Auditors and Regulatory Compliance Personnel
• Payroll IT Developers, Programmers and Debuggers